What is GDPR
The General Data Protection Regulation (GDPR) is a law requirement in the EU that protects the privacy and personal details of EU citizens while making transactions. It was adopted in 2016 to replace the outdated 1995 data protective directive. Any company that processes or stores personal information about EU residents must comply, or they will face the law. The particulars protected includes biometric data, basic identity, health/genetic data, web data like IP addresses, racial/ethnic data, sexual orientation, and political opinions. The regulation is set to take full effect on May 25, 2018. Some companies already have established frameworks while others can adopt the standardized structure to ease their way into GDPR compliance.
To obtain a fully functioning system, consider the following things;
- Identify if your company is under the GDPR radar. Companies expected to comply include firms operating within EU member states and the Non-EU organizations involved in collecting and processing personal data for EU residents.
- Undertake an extensive research about what is personal information. It will help you understand all forms of data. GDPR is meant to protect such records as social security numbers, names, location, race, economic status, etc.
- Identify the methods you will use to collect, process, and handle data. Generate a brief and straightforward agreement for users to read. Instead of drawing a long list of terms and conditions (most users never read), employ understandable writing that will be clearer to clients who you share their data with, what you do with it, and how you process it. People now have further rights to ask and know how their information is used (Data Protection Act). Besides, you are legally bound and ethically inclined to ask clients for consent before sharing or using their data
- Set up conventional protocols to help you manage users’ requests upon demand. If people want to delete specific information, you must provide the necessary platform for executing their wishes.
- The GDPR covers two key elements of data protection that is, data processing and data controlling. Therefore, establish which of the two components you specialize in because whether you are a data collector or processor, you are liable to comply. If so, do you need a DPO (Data Protection Officer)? You can hire from the outside or recruit from within the company.
- Determine how you will embed privacy agreements into your organization after which you assess all the data in your systems. The more familiar you are with personal information, the easier it is to identify any form of breaches and discover outdated data.
- In case of any breach, have an efficient plan designed to respond quickly. Your strategy should also comply with the GDPR and the Data Protection Act.
In short, the GDPR framework consists of accountability measures, compliance with the data protection ethics, and the management systems installed to protect personal information. By identifying the key areas, you stand a chance of generating a sturdy structure that will prevent breaches and enhance your security system. All GDPR liable companies are advised to comply as of May 25 because failure to obey could lead to heavy non-compliance penalties. It is evident that the EU & parliament is set on protecting the data right of their citizens.
If you would like to learn more about how Taylor Mason can help you with GDPR, please contact us.