How to Write a Report
Business reports are in the majority purpose-driven; there are some new ideas or propose or significant results to deliver and the most successful way to convey purpose-driven material is through clear and brief writing. Give consideration the need to go into constructing sharply written, convincing, and even-toned business report writing.
Follow these steps on how to write a report-
• When choosing a topic, have it in mind that most business reports are organised to solve a problem faced by a company. Thus, the topic of a report is a determination of certain problems. For instance, you can be asked to write a report to, examine possible accounting issues encountered by a company and give possible solutions to overcoming them, write an overview possible business threats and benefits for your company, write an assess financial pros and cons of providing a new kind of service to clients and offer recommendations, write a report to observe all possible dimensions connected with a certain problem, etc.
• Secondly, decide the purpose and the audience of your report. This should be stated evidently and precisely, because this is the path for your further writing. You should also think of the fact that the nature and the quantity of information provided in the report differ, depending on which audiences it will be directed to.
• Collect all existing and accessible information on the purpose of your report like factual data, research, etc. So as to make your report dependable, arrange it well and analyse it.
• You should write an introduction. Its major objective is to set up, in a few sentences, the forthcoming content of a report. You should give some brief contextual information here; define the topic or problem and its significance.
• Present your important findings. One of the preferable ways to do this is to arrange them in a bullet list, although you can likewise present them graphically. Here you must display a realistic outline and give your explanation of it. Stipulate the most important findings; stress any unexpected problems discovered during the research procedure that should be well-thought-out.
• You should write conclusions. This section gives a summary of your major findings, introduces your view on the subject matter, and gives answers to the questions raised by the purpose.
• You should give concrete suggestions on the report findings in the recommendations section. This section is a subjective, yet still, one of the most vital parts of the report. At this section, you must stipulate what needs to be done, when, by whom, where and how. Give an explanation of why you think your thoughts on solving a particular problem will work.
• Create a sources of information and process section. Ordinarily, this section contains some procedural information and references.
The writing style of a report should be brief and straight to the point. Business managers normally do not have much time to deal with sections of information that are not important, so the more brief and specific your style is, the more suitable your report becomes.