report writing

Report Writing Course

It is essential to understand how to write reports and proposals that get read. We write reports in a range of formats and a variety of purposes. Whether you need to report on a product analysis, inventory, feasibility studies, or something else, report writing is a skill you will use again and again.

Having a method to prepare these documents will help you be as efficient as possible with the task. This professional report writing course builds on a solid base of writing skills to present information in formal, informal, and proposal styles.

Throughout the workshop, actual delegates’ reports would be used as examples of good practice, and practice that can be improved upon, as appropriate. The aim would be to devise exercises based on those examples of good and less good practice, and to use those at appropriate points, if there were sufficient material. Typical exercises could be:

  • changing passive language to active
  • shortening long sentences
  • rewriting complex passages
  • enhancing a report’s persuasiveness, improving layout, etc.

 What you learn:

On completion of this 1-day report writing course you will be able to:
  • Clarify the aim of your report and consider the needs of the readers
  • Decide on the business report structure and layout most appropriate to your needs and those of the readers
  • Gather, assemble and organise data
  • Write the main body of the report, using appropriate language throughout
  • Write effective conclusions and recommendations, and an executive summary
  • Review and proofread your work before finalising it
  • Constructively criticise your reports and improve them where necessary
  • Achieve the final professional touches that make a difference.

During the course you will cover:

Introduction and Administration

  • Housekeeping
  • Personal introductions
  • Delegates’ aspirations
  • Overview of course aims, objectives, and agenda
Aims of Business Writing
  • Essentials of business writing
  • Difficulties with report writing
  • Discussion of delegates’ own reports
What is good report writing?
  • Common writing mistakes – with examples from provided reports

The Aim
  • Report planning – the 4 questions to ask. Consider the reader
The Structure
  • The report as a mini project
  • 6 steps for correct structure
  • Contents of a typical report
  • Examples from delegates’ reports
Report layout
  • A consistent house style for a good image
  • Use of tables
  • Graphs and illustrations
The language
  • Keep it Short and Simple (KISS)
Words, sentences, and paragraphs
  • Accurate, concrete, specific
  • Active and passive verbs
  • The FOG or Clarity Index
Persuasive report writing
  • Language/structure for a persuasive report
Style and tone in business writing
  • What is style?
  • What is tone and how is it determined?
  • Choice of style and tone in reports
Practices to avoid
  • Commercialise, jargon and sexist language.
  • Delegates’ make editorial improvements to sections of their own reports.
Revising your report writing
  • Reviewing and proof-reading
  • 4 steps in the revision process
Summary and evaluation
  • Review of objectives
  • Consideration of any outstanding difficulties
  • Action plans
  • Feedback form
Delivery Formats:

All our in-house training course are available to be tailored to you and your companies/delegates needs with our CTP (customised training programme) solution. Designed to meet any challenge or level required. Ask for a full proposal for you training, tailored to suit you.

inhouse enquiry

In-house training at your premises – £949 for a group of up to 12 (ex-travel charged at 45 pence per mile)

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