Chairing Meetings Course
Meetings come in all shapes and sizes, from the convention to a quick huddle in an office hallway. This one-day program will be concerned with small working meetings; with groups that have a job to do requiring the energy, commitment, and talents of those who participate.
How You Will Benefit:
- Understand the value of meetings as a management tool.
- Recognise the critical planning step that makes meeting time more effective.
- Identify process tools that can help create an open and safe forum for discussion.
- Develop and practice techniques for handling counter productive behaviour.
This chairing meetings course is designed to teach participants about all the actions required to organise and chair meetings.
What will I learn
The current outline for the chairing meetings course enables you to:
- Decide whether a meeting is the best answer to the problem
- Decide whom to invite to the meeting
- Gather information and plan the format of the meeting
- Set a well-structured agenda for meeting
- Set clear objectives for each item in the meeting planning
- Liaise closely with the minutes secretary during the meeting
- Exercise effective time management during the meeting
- Lead, facilitate and summarise as required
- Identify and clarify the decisions of the meeting
- Handle challenging people and keep order at the meeting whilst chairing meetings
- Be aware of group behaviour and the importance of non-verbal communication
- Ensure that all the follow-up actions are carried out
- Evaluate the meeting and suggest improvements
During this interactive, linked and practical chairing meetings course, you will cover:
- Welcome – introductions and housekeeping points
- Workshop aims, objectives and agenda
- Aims of meetings: Is your meeting really necessary?
- Types of meeting
- Gathering information and planning the meeting
- Setting the agenda and setting objectives
- At the meeting – Leading and facilitating; liaising with the minute’s secretary; time management; summarising; identifying and clarifying the decisions; carrying out post-meeting actions
- Group behaviour and non-verbal communication
- Practical exercise on running a meeting; each participant takes a turn at chairing the meeting
- Debrief of practical exercise
- Evaluating the meeting and suggesting improvements
- Workshop summary and evaluation:
- Resolution of any difficulties
- Personal action plans